Privacy Notice for Conference Attendees
Effective Date: 19 July 2025
London Arbitration Week (LAW) is organised by London Arbitration Week Limited (“we”, “us”, or “our”). This Privacy Notice outlines how we collect, use, share, and protect your personal data when you register for or attend our conference.
1. Who We Are
London Arbitration Week Limited The Granary, Park Fark, Tudeley, Tonbridge, Kent, TN11 0NL info@londonarbitrationweek.co.uk We are the data controller of the personal data we collect in relation to your participation in our conference.
2. What Personal Data We Collect
We may collect the following types of personal data:
- Identification details: Full name, job title, employer or affiliation
- Contact information: Email address, phone number, mailing address
- Registration details: Ticket type, dietary requirements, accessibility needs
- Payment information: (processed securely via third-party payment providers)
- Marketing preferences
- Media content: Photos, videos, and audio recordings from the event (and your attendance at any LAW event is a deemed consent to being so recorded)
- Online interactions: IP address, device type, browsing data (when visiting our website)
3. How We Use Your Data
We use your data for the following purposes:
- To manage your conference registration and attendance
- To provide event updates and logistical communications
- To handle payment processing and invoicing
- To send post-event surveys and feedback requests
- To promote the conference, including sharing event photos/videos on our website or social media (where lawful)
- To comply with legal or regulatory obligations
4. Legal Basis for Processing
We process your data under the following lawful bases:
- Contractual necessity: To manage your registration and provide access to the event
- Legitimate interests: For event planning, analytics, and promotion
- Consent: For marketing communications and use of identifiable photos/videos (where required)
- Legal obligation: For compliance with tax or financial regulations
5. Data Sharing
We may share your personal data with:
- Event partners or sponsors (with your consent or anonymised)
- Third-party service providers: e.g. registration platforms, payment processors, event app providers
- Venue staff and caterers: For dietary or accessibility accommodations
- Regulatory authorities: Where required by law We do not sell your personal data.
6. International Data Transfers
If your data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or adequacy decisions.
7. Data Retention
We will retain your personal data only as long as necessary for the purposes for which it was collected, including to comply with legal, accounting, or reporting requirements. Marketing data will be retained until you withdraw your consent.
8. Your Data Protection Rights
You have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate or incomplete data
- Request deletion of your data (subject to legal limitations)
- Object to or restrict processing in certain cases
- Withdraw consent at any time (for consent-based processing)
- Lodge a complaint with a data protection authority To exercise your rights, contact us at: info@londonarbitrationweek.co.uk
9. Marketing Communications
If you opt-in, we may send you information about future events and updates. You can unsubscribe at any time using the link in our emails or by contacting us directly.
10. Changes to This Notice
We may update this Privacy Notice from time to time. Any significant changes will be communicated via email or through our website.
11. Contact Us
If you have any questions or concerns about this notice or your data, please contact: info@londonarbitrationweek.co.uk